Accounting Associate - AP / Admin

We're seeking a detail-oriented and organized professional to manage front desk reception and support our client's accounting and facilities teams.

Duties include:

Reception & Office Support

• Answer and direct calls; greet visitors and vendors.
• Maintain phone system and update emergency contacts.
• Manage office supplies, kitchen inventory, and mail distribution.
• Assist with travel bookings, meeting prep, and general admin tasks.

Facilities & Lease Admin

• Dispatch urgent maintenance requests and communicate updates.
• Coordinate with vendors and issue tenant memos for building updates.

Accounts Payable

• Process vendor invoices, reconcile payments, and manage check runs.
• Maintain vendor records, W-9s, insurance certificates, and job cost codes.
• Handle property tax spreadsheets and 1099 reporting.

Invoicing

• Prepare and submit labor and management fee invoices.
• Enter timesheets, code invoices, and support payroll reconciliation.

This role requires proficiency in QuickBooks and Timberline/Sage 300, strong communication skills, and the ability to multitask in a fast-paced environment. Experieence in property management/real estate/construction highly preferred.

Salary: $26-$32 Hourly.

This role is highly preferred as an interim or contract to hire role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.